1.Advert for Money Policy v1.0_LC approved Click here to download

2.RFP for submission of quote for supply of Network Switches at DC Site of SBI UK Ltd by reputed IT Hardware suppliers - extended upto 11.08.2025 Click here to download

3.RFP - Advert for General Insurance Intermediary Click here to download

4.RFP for submission of quote for supply of Network Devices at DR Site of SBI UK Ltd by reputed IT Hardware suppliers Click here to download

4.RFP for submission of quote for supply of IT Hardware by reputed IT Hardware suppliers

SBIUK Ltd invites quotations from qualified vendors to provide quotations for the procurement of IT Hardware for its SBI UK Ltd Office and new DR Site at Finchley. The detailed specification and quantities of the hardware devices and Licenses are mentioned below:

All the hardware equipment and licenses should be supplied to State Bank of India office at below address:

State Bank of India, Systems Department, 3rd Floor 15-17 King Street London EC2V 8EA

2. The supplier should be reputed and have Minimum 5 years of relevant experience in this field.
3. The Service Provider should comply to all the extant guidelines and regulations set by Government of UK, FCA and PRA but not limited to:
   • a) GDPR guidelines of UK
   • b) UK Bribery Act 2010, UK Anti-Slavery Act 2015
4. Bidders should submit the registration form along with the quotation which is available to download in the RFP notification or can find as annexure on next page. Bank may ask for the necessary evidence/certificate for the responses submitted as and when needed by the Bank for Audit and Regulatory compliance purpose.
5. Supplier should provide the Quote in a sealed envelope mentioning “Private and Confidential” by post on below address:

Head Systems, State Bank of India Systems Department 3^rd Floor 15-17 King Street London EC2V 8EA

Any other form of submission other than the one mentioned above will disqualify the vendor.

6. The last date of submission of quote is 5:00PM 15^th April 2025. Tentative timeline for evaluation and communication to the selected bidder will be 2 weeks from the last date of submission.
7. Any query related to the RFP, please send the query to Mr. Mohsin Mohammed, email: m.mohammed.sbiuk@statebank.com and Gnana Raj Kishore N, email: systems2.sbiuk@statebank.com.
8. SBI UK Ltd has the right to change its requirement any time during the validity of the RFP and the same will be updated on the website.
9. The contract will be awarded to lowest bidder, subject to technical feasibility and Terms and Conditions.

Terms and Conditions:

This invitation to tender contains instructions on the tendering process and sets out the Bank’s requirements, which you should address in your offer.

By participating in this tender, you are accepting to be bound by the instructions as set out in this invitation. Please read this document carefully as failure to comply with the instructions may invalidate your offer.

This invitation and any of the information presented in it does not constitute a contractual offer or invitation on the part of the Bank to enter into a contract or any other arrangements relating to the requested services.

The information in this invitation is provided by the Bank. It does not purport to be comprehensive and has not been independently verified. While it has been prepared in good faith, no representation, warranty, assurance or undertaking (express or implied) is or will be made, and no responsibility or liability is or will be accepted by the Bank or any of its subsidiaries or by any of their respective officers, employees or agents in relation to the adequacy, accuracy, completeness or reasonableness of this invitation, or of any other information (whether written or oral), notice or document supplied or otherwise made available to the tenderers or their advisers in connection with the contract and the requested services. All and any such responsibility and liability is expressly disclaimed. The recipient acknowledges and agrees that no person has, nor is held out as having, any authority to give any statement, warranty, representation, assurance or undertaking on behalf of the Bank in connection with the contract.

This invitation does not exclude any liability for, or remedy in respect of, fraudulent misrepresentation.

The Bank will not in any circumstances be liable for any tender costs, expenditure, work, or effort incurred by a tenderer in carrying out enquiries in relation to, proceeding with, or participating in, this procurement, including if the procurement process is terminated or amended by the Bank.

The Bank reserves the right to:

• (a) Waive or change the requirements of this invitation from time to time without giving tenderers prior (or any) notice.
• (b) Seek clarification or documents in respect of a tenderer’s submission.
• (c) Disqualify any tenderer that does not submit a compliant tender in accordance with the instructions in this invitation
• (d) Disqualify any tenderer that is guilty of serious misrepresentation in relation to its tender, expression of interest or the tender process.
• (e) Withdraw this invitation at any time, or to re-invite tenders on the same or any alternative basis; and
• (f) Choose not to award any contract as a result of the current procurement process.

This invitation:

• (a) Asks tenderers to submit their offers in accordance with the instructions set out in the remainder of this invitation.
• (b) Provides tenderers with sufficient information to enable them to provide a compliant offer.
• (c) Sets out the evaluation criteria that will be used to evaluate the offers; and
• (d) Explain the administrative arrangements for the receipt of offers.

Where any tenderers or potential offerors request any clarifications or submit any questions regarding the scope of the works, the terms of this invitation or any other matters arising from this document, the Bank will endeavor to respond to all reasonable clarifications and questions within a reasonable time, with due regard to the Bank’s internal deadlines and timetable for the procurement process and the completion of the works.

The Bank reserves the right (but shall not be obliged) to seek clarification of any aspect of a tenderer’s offer during the evaluation phase. Tenderers are asked to respond to these requests promptly and to avoid vague or ambiguous answers.

Additionally, the Bank reserves the right not to open or consider any tender received after the deadline for submission. The Bank may, however, in its own absolute discretion extend the deadline and in these circumstances the Bank will notify all tenderers of any such change.

The award of a contract will be subject to the formal approval process of the Bank. No contract will be awarded or entered into until all necessary approvals are obtained.

All terms and conditions of this invitation to offer/tender and of any eventual contract or other contractual arrangements made hereunder are governed by the laws of England and Wales. The Bank and any tenderers or other parties to this invitation or any subsequent contractual arrangements submit irrevocably to the exclusive jurisdiction of the courts of England and Wales to settle any disputes which may arise..

Annexure

New Vendor Registration Form

RFP for submission of quote for supply of Network Devices at DR Site by reputed IT Hardware suppliers

SBIUK Ltd invites quotations from qualified vendors to provide quotations for the procurement of Network Devices for its new DR Site at Finchley. The detailed specification and quantities of the hardware/Network devices is as below:

All the hardware equipment should be supplied to State Bank of India office at below address:

State Bank of India, Systems Department, 3^rd Floor 15-17 King Street London EC2V 8EA

2. The supplier should be reputed and have Minimum 5 years of relevant experience in this field.
3. The Service Provider should comply to all the extant guidelines and regulations set by Government of UK, FCA and PRA but not limited to:
   • a) GDPR guidelines of UK
   • b) UK Bribery Act 2010, UK Anti-Slavery Act 2015
4. Bidders should submit the registration form along with the quotation which is available to download in the RFP notification or can find as annexure on next page. Bank may ask for the necessary evidence/certificate for the responses submitted as and when needed by the Bank for Audit and Regulatory compliance purpose.
5. Supplier should provide the Quote in a sealed envelope mentioning “Private and Confidential” by post on below address:

Head Systems, State Bank of India Systems Department 3^rd Floor 15-17 King Street London EC2V 8EA

Any other form of submission other than the one mentioned above will disqualify the vendor.

6. The last date of submission of quote is 5:00PM 15^th April 2025. Tentative timeline for evaluation and communication to the selected bidder will be 2 weeks from the last date of submission.
7. Any query related to the RFP, please send the query to Mr. Mohsin Mohammed, email: m.mohammed.sbiuk@statebank.com and Gnana Raj Kishore N, email: systems2.sbiuk@statebank.com.
8. SBI UK Ltd has the right to change its requirement any time during the validity of the RFP and the same will be updated on the website.
9. The contract will be awarded to lowest bidder, subject to technical feasibility and Terms and Conditions.

Terms and Conditions:

This invitation to tender contains instructions on the tendering process and sets out the Bank’s requirements, which you should address in your offer.

By participating in this tender, you are accepting to be bound by the instructions as set out in this invitation. Please read this document carefully as failure to comply with the instructions may invalidate your offer.

This invitation and any of the information presented in it does not constitute a contractual offer or invitation on the part of the Bank to enter a contract or any other arrangements relating to the requested services.

The information in this invitation is provided by the Bank. It does not purport to be comprehensive and has not been independently verified. While it has been prepared in good faith, no representation, warranty, assurance or undertaking (express or implied) is or will be made, and no responsibility or liability is or will be accepted by the Bank or any of its subsidiaries or by any of their respective officers, employees or agents in relation to the adequacy, accuracy, completeness or reasonableness of this invitation, or of any other information (whether written or oral), notice or document supplied or otherwise made available to the tenderers or their advisers in connection with the contract and the requested services. All and any such responsibility and liability is expressly disclaimed. The recipient acknowledges and agrees that no person has, nor is held out as having, any authority to give any statement, warranty, representation, assurance or undertaking on behalf of the Bank in connection with the contract.

This invitation does not exclude any liability for, or remedy in respect of, fraudulent misrepresentation.

The Bank will not in any circumstances be liable for any tender costs, expenditure, work, or effort incurred by a tenderer in carrying out enquiries in relation to, proceeding with, or participating in, this procurement, including if the procurement process is terminated or amended by the Bank.

The Bank reserves the right to:

• (a) Waive or change the requirements of this invitation from time to time without giving tenderers prior (or any) notice.
• (b) Seek clarification or documents in respect of a tenderer’s submission.
• (c) Disqualify any tenderer that does not submit a compliant tender in accordance with the instructions in this invitation.
• (d) Disqualify any tenderer that is guilty of serious misrepresentation in relation to its tender, expression of interest or the tender process.
• (e) Withdraw this invitation at any time, or to re-invite tenders on the same or any alternative basis; and
• (f) Choose not to award any contract because of the current procurement process.

This invitation:

• (a) Asks tenderers to submit their offers in accordance with the instructions set out in the remainder of this invitation.
• (b) Provides tenderers with sufficient information to enable them to provide a compliant offer.
• (c) Sets out the evaluation criteria that will be used to evaluate the offers, and
• (d) Explain the administrative arrangements for the receipt of offers.

Where any tenderers or potential offerors request any clarifications or submit any questions regarding the scope of the works, the terms of this invitation or any other matters arising from this document, the Bank will endeavour to respond to all reasonable clarifications and questions within a reasonable time, with due regard to the Bank’s internal deadlines and timetable for the procurement process and the completion of the works.

The Bank reserves the right (but shall not be obliged) to seek clarification of any aspect of a tenderer’s offer during the evaluation phase. Tenderers are asked to respond to these requests promptly and to avoid vague or ambiguous answers.

Additionally, the Bank reserves the right not to open or consider any tender received after the deadline for submission. The Bank may, however, in its own absolute discretion extend the deadline and in these circumstances the Bank will notify all tenderers of any such change.

The award of a contract will be subject to the formal approval process of the Bank. No contract will be awarded or entered until all necessary approvals are obtained.

All terms and conditions of this invitation to offer/tender and of any eventual contract or other contractual arrangements made hereunder are governed by the laws of England and Wales. The Bank and any tenderers or other parties to this invitation or any subsequent contractual arrangements submit irrevocably to the exclusive jurisdiction of the courts of England and Wales to settle any disputes which may arise.

Annexure

New Vendor Registration Form

3. RFP: INVITATION TO TENDER LETTER FURNITURE SECOND FLOOR

STATE BANK OF INDIA (UK) Limited

Supply and Installation of New Office Furniture at 2^nd floor, 2^nd floor Hygeia House Harrow HA1 1BE

Furniture Tender Invitation

The State Bank of India (UK) Limited wishes to Refit and fit out the 2^nd Floor of Hygeia House. Therefore, you are invited to submit a Furniture Tender for this floor to form a refreshed State Bank of India (UK) Limited Office work space.

Location – 2^nd floor, Hygeia House, Harrow HA1 1AE

To comply with the Bank’s internal Corporate Governance, the Project must be competitively tendered, with the bids being returned directly to the Bank in sealed envelopes and opened in a formal committee meeting.

Please note that the Bank will not consider any Tender submitted via email. Such Tenders will be regarded as void and automatically disqualified. 

TENDER ARRANGEMENTS:

1. Tender Period – Issue of documents on 15/05/2025  with returns by 29/05/2025 Thursday, 5pm, the chosen Furniture supplier will then be initially appointed by a Letter of Intent 
2. Tender Format– Sealed envelope ONLY – To contain a) Pricing Schedule document hard copy,i.e. as issued Scope of Works document fully priced b) Signed Form of Tender

 DO NOT SEND ANY TENDER INFORMATION BY EMAIL.

 Tenders will be evaluated based on the ‘Code of Procedures for Single Stage Selective Tendering 1996’ Section 6, Alternative 2.

Tenders must be submitted directly to the Client and should bear no marking, which indicates that you have sent the tender package. The tender return address is:  

 FAO: Head of General Banking & Administration

             State Bank of India

             4th Floor

             15 King Street

            London

             EC2V 8EA

  FIRM PRICE TENDER – Assumptions, Budgets, Prime Costs, Provisional Sums and Contingency Sums

  The furniture supplier is to use the available documentation and instructions to produce a firm price, allow for necessary costs to ensure compliance with the concept design intent (look, feel, materials) and allow sufficient labour and materials to fully deliver the project at the appropriate cost.

1. It is understood that some assumptions will need to be made by the Furniture supplier, and some budget costing will need to be included.
2. Therefore, the tender price must not include Furniture suppliers identified Provisional Sums or Provisional Cost Sums; these are to be replaced with the Furniture suppliers own budget figure for the item that shall be treated as a firm price.
3. Where specific products are selected, suppliers named within the enclosed documents, the Furniture supplier must use these suppliers when pricing and carrying out the works.

  PROJECT:

  The project will be let on a JCT Design & Build 2016 contract with amendments.

1. Payment terms will be 50% on placing of order and 50% on completion , certified by the appointed Project Manager (TBC) with Invoice payments made by The State Bank of India (UK) Limited no later than seven days from invoice submission – retention will be 5% reducing to 2.5% at the end of the project until 12 months defects are completed.
2. Following tender submissions, The State Bank of India (UK) Limited shall analyse the commercial figures together with the Furniture suppliers information and issue a report post approval.
3. The State Bank of India (UK) Limited will interview the chosen Furniture supplier immediately; depending upon availability; this may be carried out as a video link on Teams / Zoom. Letter of Intent will be quickly afterwards to enable the Contractor to make an on-site start with a limited the lead-in period (as short as possible).
4. The Furniture supplier is to determine the project's actual duration; SBI UK wishes; to complete the project asap and be fully operational 1 week from the date of completion of Fit out.

  Please acknowledge receipt of this letter and enclosures and confirm that you can submit a bona-fide Tender in accordance herewith for the project and that you can comply with the programme requirements.

1. Tender Invitation. Click here to dowload form.
2. Outline Programme – to be detailed by contractor.
3. Pricing Scope of Works.
4. Landlord Cat A as built Architectural Layout Drawing and typical details & Mechanical & Electrical Drawings (outline Principals) all Mechanical, plumbing and Electrical works to be Designed by the contractor.
5. Hygeia House Drawings 2nd Floor.
6. Notes to Tenderer.
7. Form of Tender. Click here to download form.
8. Landlords Requirements – Fit out guide.

To download/view all above contents, please click here.

Should you have any queries or require further information regarding the technical aspects of the projects or this tender, please contact via email Premises.facilities.sbiuk@statebank.com.

Yours faithfully

   Joydeep Das

Head, General Banking & Administration

State Bank of India (UK) Limited

4. RFP: INVITATION TO TENDER LETTER FIT OUT SECOND FLOOR.

Should you have any queries or require further information regarding the technical aspects of the projects or this tender, please contact via email Premises.facilities.sbiuk@statebank.com

  Yours faithfully

Joydeep Das

Head, General Banking & Administration State Bank of India (UK) Limited